ENROLLMENT PROCESS

• Contact the faculty leader and review program information to learn more about the program & prerequisites.
• Complete study abroad application and forms online. 
• Upon verifying that you meet the qualifications for study abroad (2.8 GPA, no disciplinary holds), the Center will email you a Permit to enroll.
• Take the Permit to Financial Services (Sadler 104) to pay a $500 non-refundable deposit by cash, check, or credit card (not by send-home).  Financial Services will stamp your permit as PAID.
• Take the stamped permit to the Registrar’s Office (Sadler 18) to enroll in your course(s).  The Registrar’s office will sign and date your permit when you have enrolled. This confirms your official enrollment in the program. (Please note, you will have 5 days to pay the deposit and enroll after your permit is issued)

NEXT STEPS

• You will receive instructions by email to complete an online orientation and to upload health information to TCU’s SOS website.  Failure to complete both tasks by March 25 will result in an enrollment hold for Fall 2010.
• Confirm your passport is valid or apply for a new one.  If you are not a U.S. citizen, see if you need a visa.
• Wait to purchase airline tickets until notification in late February that the course has made.
• If you will need academic accommodations while studying abroad, contact the Coordinator of Services for Students with Disabilities at the Center for Academic Services, Sadler Hall 11.  All documentation must be completed prior to departure.  Please read p. 17 – 18 of the Student Handbook for more information.   

IMPORTANT DATES

• As early as possible: Complete the summer study abroad application online, as many programs fill quickly. 
• December 15: Financial Aid Grant Deadline – submit grant application to the Financial Aid office (Sadler 108) and Merit Scholarship Deadline– submit merit scholarship application to Center for International Studies.  
• January 22: Financial aid grants and merit scholarship awards announced.
• February 15: Application and Enrollment deadline -- $500 deposit must be paid and student must be enrolled in class according to the Registrar.
• Late February: Students will receive notification of program status.  Do not purchase a plane ticket prior to this date.
• March 8: Program fee and tuition will be billed on the TCU statement from Financial Services.
• March 25: Complete online orientation and health information noted above. 
• April 5: Program fee and tuition are due in full.  Unpaid balances will accrue finance charges.
• May 1: Submit flight itinerary.

REFUND POLICY

• Students are strongly encouraged to purchase trip cancelation insurance.
• $500 deposits are NON-REFUNDABLE.
• If you decide to withdraw from a program, you must notify the Center in writing at studyabroad@tcu.edu.
• If you withdraw before March 12, TCU will refund all but the $500 deposit.
• If you withdraw between March 13 – April 5, TCU will refund 75% of the program fee.
• If you withdraw between April 6 – April 30, TCU will refund 50% of the program fee.
• If you withdraw after May 1, none of the program fee will be refunded.
• Tuition refunds are based on the TCU Registrar’s office refund policy based on the summer session in which your class is listed on Class Search (see www.reg.tcu.edu, Academic Calendar).
• If TCU cancels a program prior to its start, TCU will refund the deposit, program fee and tuition.